Click the folder icon, and select a PDF that resides in the folder structure you created in step 1. In your InDesign file, create a button (not a hyperlink) with the “Open File” action.Ĥ. In this case, I created the “Reference Guide.indd” file in the “Reference Guide” folder, which is where I want the final “Reference Guide.pdf” file to end up.ģ. Create your InDesign file in the location where you want the final PDF to be exported. Later, I’ll be able to move or copy the “Marketing” folder (the parent folder of all my other folders related to this project) wherever I want, but I won’t be able to rename or move the folders within the Marketing folder after I’ve created my links.Ģ. For example, in the folder structure below, I want to create buttons in the “Reference Guide.pdf” that link to PDFs in the “Tables”, “Safety”, and “High pressure valves” folders. What is important is that the folder structure never change, and the location of the exported PDF relative to the linked PDFs never change. How this folder structure is organized isn’t important. Create a folder structure that will hold all of your linked PDF files, as well as the InDesign file and the exported PDF file that will contain all the links. In my research and testing, I discovered that things have changed! You can now create “relative links” to PDFs in InDesign. Furthermore, they were concerned about the links continuing to work in the future if changes were made to the top-level drives and folders on the server. The hyperlinks they were creating weren’t working because different users had different drive letters mapped to different paths on the server. I revisited this problem recently at the request of a client who needed to create a giant in-house reference guide with hundreds of links to PDF files that resided on their file server. David wrote about this problem way back in 2010. The trouble is, when you create a PDF of the InDesign file, those hyperlinks point to the absolute, fixed path to those files on your server or local hard drive, which makes it next to impossible to share the PDF with anyone else in a meaningful way. With InDesign you can create hyperlinks to PDF files that reside on your file server or local hard drive.
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